NetX administrators can assign levels to each user that permit certain actions within the system. User levels, when combined with standard permissions, allow for granular access to assets stored in NetX. There are seven user levels available: browser, consumer, importer, producer, manager, director, or administrator.
User level matrix
| Action | Browser | Consumer | Importer | Producer | Manager | Director | Administrator |
|---|---|---|---|---|---|---|---|
| Save searches | X | X | X | X | X | X | X |
| Create user attribute sets | X | X | X | X | X | X | X |
| Share with team | X | X | X | X | X | X | X |
| Edit user profile | X | X | X | X | X | X | X |
| Download assets | X | X | X | X | X | X | |
| Download attribute data | X | X | X | X | X | X | |
| Create share links | X | X | X | X | X | X | |
| Create PDFs | X | X | X | X | X | X | |
| Repurpose assets | X | X | X | X | X | X | |
| Upload a selection from CSV | X | X | X | X | X | X | |
| X* | X | X | X | X | |||
| Create/manage versions | X | X | X | X | |||
| Edit smart labels | X | X | X | X | |||
| Create relationships between assets | X | X | X | X | |||
| Create/manage asset views | X | X | X | X | |||
| Create and manage video clips |
X | X | X | X | |||
| Edit attribute values | X | X | X | X | |||
| Resync assets | X | X | X | X | |||
| Hide assets | X | X | X | X | |||
| View/download attribute history | X | X | X | X | |||
| Create/manage upload requests | X | X | X | X | |||
| Edit filename | X | X | X | ||||
| Delete assets | X | X | X | ||||
| Organize assets | X | X | X | ||||
| Manage folders | X | X | X | ||||
| Expire assets |
X | X | X | ||||
| View statistics |
X | X | |||||
| View system overview |
X | X | |||||
| Manage users and groups | X | X | |||||
| Manage permissions | X | X | |||||
| Manage brand settings | X | X | |||||
| Create/manage portals | X | X | |||||
| View/approve download requests | X | X | |||||
| Create/manage custom attributes | X | ||||||
| Create/manage vocabularies | X | ||||||
| Create/manage system attribute sets | X | ||||||
| Create/manage metadata maps |
X | ||||||
| Create/manage attribute profiles |
X | ||||||
| Manage attribute permissions |
X | ||||||
| Manage access filters | X | ||||||
| Manage system properties | X | ||||||
| View user logins | X | ||||||
| Download logs | X | ||||||
| Run jobs |
X | ||||||
| Create and manage AutoTasks | X | ||||||
| Manage site integrations |
X | ||||||
| Create and manage repurpose presets |
X | ||||||
| Manage storage locations |
X | ||||||
| Manage engines | X | ||||||
| Set asset visibility |
X | ||||||
| Cancel checkouts | X | ||||||
| Lock/unlock assets | X | ||||||
| Archive/unarchive assets | X | ||||||
| View and edit dashboard | X | X | X | X | X | X | X |
| View assets | X | X | X | X | X | X | X |
| View asset metadata | X | X | X | X | X | X | X |
| Search | X | X | X | X | X | X | X |
| Create collections | X | X | X | X | X | X | X |
Numerical equivalents
Certain properties accept a user level number as a value:
- No access: 0
- Browser: 1
- Consumer: 2
- Importer: 3
- Producer: 4
- Manager: 7
- Director: 8
- Administrator: 9
No access level
The No access user level prohibits a user from logging into NetX and is handy when you want to disable access to the system without deleting the account. No access users cannot be added as participants in the following contexts:
- Shared resources (Collections, Saved Searches, Attribute Sets)
- Upload requests
- Review and approval
- Permissions
If a user account was already a participant or principal in the contexts above before it was downgraded to No access, it will not be removed but will not receive future notifications from these workflows. No access users can still be added to Groups or referenced in Search rules.