Custom Attributes

Users can add descriptive data to assets via custom fields; these fields are known as attributes. Attributes can be created in a variety of data types. Users with sufficient privileges to the site can add values to these attributes for stored assets. Custom attributes and their values allow users to:

• Search for specific assets based on attribute criteria.
• Sort gallery contents by attribute values.
• Narrow gallery results using attribute facets. 
• View individual asset's data.
• Map existing XMP data to attributes while uploading assets. 

Configuring custom attributes

To access the master list of all custom attributes for your NetX site, log into NetX as an administrator. Use the System button along the left sidebar and choose the Attributes tab.

Creating custom attributes

From the Attributes tab in the System area, use the plus + button found along the upper-left of the attributes window to begin creating a new attribute:

1. Object types determine whether or not the attribute you are creating can be applied to Assets or Video clips – or both. This choice cannot be changed later.
2. The Type of attribute assigns a data type, determining the kind of input users will be able to apply to the attribute. This choice cannot be changed later.
3. The Name of the attribute; this is the label NetX uses in all contexts attributes appear. Attribute field names cannot be more than 100 characters long.
4. The Value of an attribute will depend on the type chosen for the new attribute. For attributes such as text, text area, or number input types, the value here will act as a default – that is, the value which will be applied while uploading assets if no other value is added. Attributes such as pulldown or multi-select input types present a list of values to users for selection while editing attributes. Values can be added or removed when editing the attribute, or via the vocabularies feature if enabled. 
5. Minimum user level determines who can see the new attribute and its values, preventing any user below the customized user level from seeing the attribute in any context. A selection of No minimum will allow users of any level to see the attribute. Note that this setting does not affect which users can edit the attribute if they have permission to edit attributes based on their user level.
6. Sync metadata allows the current attribute to be synced, meaning assets imported into the system with values in these preset XMP fields will write those values to the custom attribute automatically.
7. Toggles whether or not an attribute is Mandatory. If an attribute is mandatory assets cannot be uploaded nor edited without at least one value.
8. Pulldown,  multi-select, and tag attributes can be used as search facets by toggling this checkbox.
9. Enabling attribute history means NetX will retain a record of all changes made to the attribute, which can be accessed via an asset's detail page. Note that enabling history for an attribute will not display any changes which occurred before the feature was enabled for that attribute, nor will older historical records be maintained if this feature is toggled off, then on again.
10. Clicking Cancel will close the window and all changes will be lost; no attribute will be created. Save will create a new attribute with your settings.

Editing a custom attribute

1. From the Attributes tab in the system area, click the menu  button which accompanies the attribute you would like to edit.

2. Choose Edit attribute. Alternately, clicking the attribute line will open the editor.

3. When finished editing your attribute, click Save.

Deleting an attribute

From the list of custom attributes on the Attributes tab of the System area, select the action menu icon which accompanies the attribute you would like to delete; choose Delete.

Ordering attributes

If your site allows attribute reordering, attributes can be rearranged in their list order using the drag button to the left of each attribute. Attributes will appear in gallery and editing contexts in the order they are arranged here. By default, attributes are ordered in descending chronological order. 

Attribute types

NetX provides the following attribute types to accommodate a diverse range of data input:

Text

Text attributes are simple, one-line text input fields. Text attributes can be used as a link if the sole content of the text field is a URL beginning with either http:// or https:// and will be clickable in any read-only attribute context, such as in the gallery. 

Text area

Text area attributes are larger text fields that can be used for longer inputs, such as paragraphs.

Pulldown

Pulldown attributes provide an administrator-curated list of value options that present as a drop-down list in editing contexts. To create value options, separate each item with a line break while creating or editing the pulldown attribute. Users can only select one value per attribute. If you are using the vocabularies feature to manage attribute values, see Vocabularies.

Date

Date attributes limit user input to a standard date format. The date value is input using a pop-up calendar from which the user can select the desired date. Date attributes can be created or edited with a default date.

Multi-select

Multi-select attributes present their value options in a drop-down list, with the ability to apply multiple values at a time. To create value options, separate each item with a line break while creating or editing the attribute. If you are using the Vocabularies feature to manage attribute values, you'll need to create values in the vocabulary that's linked to the attribute.

Tag (vocabulary)

Tag (vocabulary) attributes manage values using a vocabulary and are visible only when the vocabularies feature is enabled.

• Select a preexisting vocabulary as the source when creating a Tag (vocabulary).
• The Allow users to create new values checkbox lets users add to the vocabulary when tagging assets. If unchecked, users can only select existing values. To allow users to create values without predefined options, use a blank vocabulary.

Number

Number attributes restrict user inputs to number values. Administrators can choose to further limit what number values will be accepted by the attribute while editing assets:

• Whole number: Restricts number inputs to only whole numbers, i.e. numbers without decimals.
• Once decimal: Restricts number inputs to numbers with only one digit after the decimal point, if any.
• Two decimals: Restricts number inputs to numbers with only two digits after the decimal point, if any.
• Three decimals: Restricts number inputs to numbers with only three digits after the decimal point, if any.
• Unlimited: Allows for any number input, with or without decimals, with no limit to the number of digits that come before or after the decimal point.
• Sortable: This is a legacy setting that is no longer needed.

Additionally, number entries can restrict the size of the number value. This size limit will dictate the number of digits a number can have for a particular attribute. 

Advanced settings

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