The asset detail view lets you preview, zoom, and review file details for individual assets. To open an asset's detail page, click any thumbnail from a gallery view.
Information is organized into tabs that appear based on the asset's details. For example, a Versions tab appears if the asset has been versioned, and a Relationships tab appears if the asset has links to other assets. Tab visibility and available actions depend on your user level.
Overview
Overview provides a general summary of the asset for all users, including:
- A large preview of the asset
- Advanced viewing controls for images and documents
- Attributes pane with edit mode
- File info such as Asset ID, size, and other aspects
- Smart labels (if enabled)
Images
The Overview tab includes viewer controls for previewing image assets:
- Zoom: Drag the slider or use your trackpad or mouse to zoom in and out.
- Rotate: Rotates the image 90 degrees left or right. Does not affect the asset's permanent orientation.
- Fit to window: Fits the entire image within the viewing area.
- Actual size: Displays the image at its true size relative to screen resolution.
- Full screen: Opens the image in full screen.
- HD: Toggles high-definition tile zoom. Enabling this may affect image loading performance.
Documents
For PDFs and other documents, the document viewer is displayed in the Overview tab. Controls are not active until the document is fully loaded; until then, you will see an image preview of the first page.
- Sidebar: Opens and closes the page navigation sidebar, which shows thumbnail previews of all pages. Click a thumbnail to jump to that page. When searching, the sidebar shows only pages matching the search.
- Page navigator: Shows the total page count and current page. Type a page number to jump directly to it.
- Zoom: Select a preset from the dropdown, or use the + and - icons to zoom in 10% increments up to 1000%.
- Rotate: Rotates the document 90 degrees clockwise or counterclockwise.
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Search: Opens the search bar. Type to find instances of a term, and use the forward and back buttons to navigate through results. Refine searches with these options:
- Highlight all: Highlights every instance of your search term as you move through the document.
- Match case: Returns only results that match the casing of your search term.
- Match diacritics: Returns only results that match your search term's exact characters, including diacritic marks (for example, è or ü).
- Match whole words: Returns only whole-word matches. For example, searching "search" will not return "searching."
- Copy page URL: Copies a URL reflecting the current page, zoom level, and rotation to your clipboard.
- Download: Downloads the entire document or a custom page range. Select Custom from the dropdown and enter page numbers using a dash for ranges and a comma for separate pages or ranges, with no spaces (for example, 1-5,13,15). The custom field auto-fills with the pages matching any active search.
Audio
Audio files display a waveform, playback, and volume controls. Note: if a file is too large to generate a waveform, a message will appear. The file can still be played.
Video
Video assets display in a full video player with playback, zoom, and audio controls. Transcript and closed captioning controls are available if the asset has an associated transcript file, whether autogenerated or manually uploaded.
Attributes
Attributes can be viewed and edited using the Attributes pane in Overview, or the full-screen Attributes tab. Any changes made in the Attributes pane will sync to the Attributes tab, and vice versa.
Viewing attributes
On both the Attributes pane and the Attributes tab, attribute fields are grouped into system or user attribute sets, which can be adjusted with the attribute set dropdown located above your attribute data.
Editing attributes
- Sign in to NetX as a Producer or above
- Open Overview or the Attributes tab
- If using Overview, go to the Attributes pane and toggle Edit mode on
- Add or edit attribute values.
- Click the Apply button to save your changes.
Mandatory attributes always appear regardless of the selected attribute set and must be filled in before changes can be saved.
Rename an asset
Managers and above can edit the asset's physical filename and extension in the File field. The Name field controls how the asset's name appears in NetX.
Attribute value search
Every filled attribute field has a search button that performs an attribute search across your assets. For tag fields, clicking the field-level search button returns assets matching any of the tags (OR search). To search by a single tag, click the search button on that tag chip instead.
Attribute URLs
Text and text area attributes that contain URLs (starting with http:// or https://) are clickable when edit mode is off, or you don't have edit access to the field. Click the URL value from the asset detail page or gallery to open the link directly.
Attribute history
The Attribute history tab shows all changes made to attributes with history enabled, including the previous value, date of change, and the user who made it. Use the filter field to search by title, description, or user. Visible to Producer-level users and above.
Folders
The Folders tab lists all folders the asset belongs to, including their full path. Use the filter field to search for particular folders. Visible to Consumer-level users and above.
- To edit a folder, select Edit asset folder from the folder's action menu.
- To remove the asset from a folder, select Remove folder from the action menu.
- To add the asset to a folder, click Add to folder and select one, or create a new folder.
Versions
The Versions tab appears after an asset has been versioned (check-in) at least once. It lists all versions of the asset, including who uploaded each version, the date uploaded, and check-in notes. Use the filter field to filter the table results. To add a new version, click the main asset action menu and select Check in new version, or use the Check in button in the Versions tab once available. This tab is available to producers and above. Available actions on existing versions:
- Download: Downloads the version file.
- Edit: Edit the version's check-in notes.
- Reactivate: Promotes a prior version to current.
- Delete: Deletes the version file.
Views
The Views tab shows files attached to the asset, including both user-uploaded and system-generated files. Visible to Consumer-level users and above. In the table, you can view the name, description, file type, file size, file aspect (dimensions, duration, etc), and creation date. Click on the view to see a larger preview (only images will display content, at this time). To search the list of views, use the filter field. Actions on this tab include:
- Add view: Prompts you to select or drag in a new view file.
- Download: Downloads the view file.
- Edit: Allows you to edit the view name or description.
- Delete: Deletes the view file.
Reviews
The Reviews tab lists all reviews the asset is part of, including each review's decision status and whether it is open or closed. Use the filter field to search for particular Reviews. To open a review, click a review's action menu and select View review. To create a new review, click the Review button. Visible to all user levels.
Embedded metadata
This tab lists all internal metadata extracted from the file on upload. This tab is available to consumer level users and above. Use the filter field to search for particular schemas or values.
Note: if embedded metadata exceeds 64KB limit, it will not be displayed on this tab.
Pages
The Pages tab lists the individual pages of document assets such as PDFs. To set a page as the asset thumbnail, open the action menu and select Set as thumbnail.
Video clips
The Video Clips tab lists any clips created from the asset. Available actions:
- Download: Downloads the clip file
- Edit: Launches the clip editor to change clip start and end points, or attribute fields
- Set as thumbnail: Sets the clip starting frame as the asset thumbnail.
- Delete: Deletes the clip.
Keyframes
The Keyframes tab displays thumbnails of the video at 30-second intervals. To set a keyframe as the asset thumbnail, open the action menu and select Set as thumbnail.
Permissions
The Permissions tab lists all permissions applied to the asset, including who has access and whether the permission was applied directly to the asset or inherited from a folder. Visible to Director-level users and above. Available actions:
- Add permission: Adds a new permission entry for this asset. Note: only an asset target is available.
- Edit: Edits the principal of the permission entry.
- Delete: Removes the permission entry.
Relationships
The Relationships tab shows all related assets, including the file name, type, and whether the linked asset is hidden from search. Consumers and above can see the relationships tab; Producers and above can see and use the Hidden toggle.
- If the current asset has no related assets, this tab will not appear.
- Click on a row to launch the related asset's detail view.
- Use the filter field to search by file name.
Usage
The Usage tab shows a history of the last 100 actions performed during the asset's lifecycle, such as imports, previews, checkins, downloads, etc. This tab is available to manager-level users and above.
Index
The Index tab displays the search engine index records for the asset. This tab is available to manager-level users and above.
Asset actions
To perform an action on an individual asset, use the actions menu on the top of the asset detail page.
Downloads the asset.
Adds the asset to a selection.
Shares the asset.
Opens the actions menu, including:
Add custom thumbnail: Select a new image to use as your asset's thumbnail.
Add to selection: Add the asset to your current selection for bulk operations.
Create PDF: Create a PDF of the asset.
Check in new version: Check in a new version of the asset.
Check out current version: Check out the asset to lock the asset from changes while creating a new version.
Download: Download the asset
Expire: Set an expiration date for the asset.
Find assets like this: Perform a search for visually similar assets.
Lock asset: Block the asset from being modified by users (including administrators), including updating any versions or attribute data. Users can still perform limited actions such as downloading or sharing.
Organize: Move or add the asset to another folder.
Reimport: Reimports the asset file while preserving any custom metadata. If Metadata maps are configured, reimporting a file with updated embedded metadata may overwrite existing custom metadata.
Repurpose: Initiate a repurpose action for that asset.
Resync: Regenerate the thumbnail, preview, and zoom views, and re-index the asset for search.
Review: Add the asset to a review or create a new review.
Delete asset: Permanently delete the asset from NetX.