The asset detail view provides an in-depth look at individual assets, including the ability to preview, zoom, and see additional file details. To access an asset's detail page, click an asset thumbnail from any gallery view.
Detail mode
Detail mode displays a variety of information that pertains to an individual asset, broken into tabs that are visible based on a user's level.
Overview
Overview provides a general summary of the asset, including:
- Basic file information such as the asset's ID number, type, size, and name
- Any folders the asset is included in
- Information regarding the creation, modification, and import of the file
- A list of any asset views
- Any assets that have been linked
All users will be able to view this tab.
Rename an asset
In the Overview tab, user levels of Manager and above can edit the asset's physical filename, including extension, by editing the File field. The Name field can be edited to change the name of the asset as it appears in NetX.
Attributes
The Attributes tab displays all of the custom attributes and values that are visible to the current user. If your user account can edit attribute data, you can view unfilled attributes as well as edit existing values. All users regardless of user level will be able to view the Attributes tab, though browser, consumer, and importer level users will not be able to edit any attribute fields and will only be able to view attributes with existing values.
- Attributes are grouped into system or user attribute sets, which can be adjusted with the attribute set dropdown located above your attribute data.
- If any attributes are Mandatory, they will appear regardless of any selected attribute sets and you will not be able to save any changes without filling all mandatory attribute fields.
- Once you have edited an attribute field, the Save button will enable; navigating away from the window will prompt a warning regarding unsaved changes.
- Use the column and list buttons to change the content display.
- If you don't have privileges to edit attribute values, you will only be able to view any populated attributes and organize attributes by attribute set.
- For more information regarding attribute types, see custom attributes.
Attribute value search
All filled attribute fields will appear with a search button to the left of its input field. This will perform an attribute search for that attribute value across your NetX assets.
- Attributes with multiple potential values, such as tags or multi-selects, an or search will be performed — meaning that the search will look for assets that match any of the values for that attribute. In the case of tag pills, using the magnifying icon that accompanies an individual tag pill will search only for that attribute rather than all tags that apply to that field.
Attribute URLs
Text or text area attributes which contain links beginning with http:// or https:// will be clickable in read only contexts — that is, if you are a user who cannot edit a particular attribute field with one of these URL values — you will be able to click the value from an asset detail page or gallery to navigate directly to that link.
Attribute history
Any changes made to attributes with attribute history enabled appear here, including: value changes, the date of the change, and the user who modified the attribute. This tab is available to producer level users and above.
Embedded metadata
This tab lists all internal metadata extracted from the file on upload. This tab is available to consumer level users and above. Note: if embedded metadata exceeds 64KB limit, it will not be displayed on this tab.
Folders
Any folders the asset is a part of will appear in this tab as a list. This tab is available to consumer level users and above.
- Edit a folder by clicking the
kebab menu and selecting Edit asset folder.
- Delete the folder by selecting Remove from folder from the kebab menu.
- To add the asset to an additional folder, click the plus icon in the upper left of the window and select an existing folder or create a new folder with the plus icon under the folder tree.
Versions
Assets that have been versioned will have a versions tab available. This tab shows a gallery of all versions of the current asset and allows you to perform certain actions on past versions. You can also see who uploaded that asset version as well as any check-in notes. You can add new versions using the plus icon along the upper-left of the tab. Available actions on existing versions will include:
will reactivate a past version of the asset.
will download that asset version.
will delete the previous asset version.
This tab is available to producer level users and above.
Reviews
Any reviews the current asset is a part of will appear here, as well as its decision status and whether the review in question is currently open or closed. To open a review, use the icon and select View review. To create a new review, use the plus icon at the top-left of the reviews tab. All users, regardless of user level, will be able to view this tab.
Views
The views tab shows additional files that are part of the asset. These may include both user-uploaded or system-generated files. This tab is available to consumer level users and above.
Pages
If the asset is a document such as a PDF, this tab shows the individual pages that make up the document. Click on the thumbnail of any page to change the thumbnail preview of the asset to the selected page preview.
Video clips
Video assets will have a Video clips tab; any existing video clips will appear here and will be available for download.
- If you have sufficient user privileges, you can edit or delete a clip in addition to creating new ones with the upper-left plus icon. Clicking the thumbnail of a clip outside of the hover actions will update the thumbnail for the asset.
Keyframes
Video assets have a Keyframes tab which displays a gallery of thumbnails of the video in thirty-second increments. Click on a keyframe to use it as the asset's new thumbnail.
Permissions
Each asset has a tab displaying any permissions applied to the asset, including the details of who has been granted access and whether the permission has been applied to the asset itself or as part of a folder. This tab is available to director level users and above.
- New permission entries can be edited or created here.
- While editing a permission, the target cannot be changed; similarly, while adding a new permission, the only target available will be the asset itself (not a folder).
Relationships
Any related assets will display as thumbnails here alongside each asset's file name and type. This tab is available to manager level users and above.
- If the current asset has no related assets, this tab will not appear.
- Click on an item row to navigate to the asset's detail view.
- To filter the list, click the filter bar along the top-right of the window and type the name of the asset you are looking for.
Usage
The Usage tab shows a history of the last 100 actions performed during the asset's lifecycle, such as imports, previews, checkins, downloads, etc. This tab is available to manager-level users and above.
Index
The Index tab displays the search engine index records for the asset. This tab is available to manager-level users and above.
Preview mode
Every asset will have a preview button that will launch an asset's preview mode. From here you can view a larger image or zoom, play a video or listen to an audio file. A list of attribute data can be displayed via the pop-out pane on the right.
Images
Image previews will show a larger, preview size of the asset you are viewing with attribute data on the right. From this preview, click the center of the image to launch a zoom view.
Document viewer
For documents such as PDFs, click the center of the asset preview to open a document viewer. In this viewer, you can:
- Search and filter pages, navigate directly to certain pages, or scroll through the document's pages.
- Zoom using the plus/minus buttons a desired percentage, or presets such as page fit.
- Download PDF assets directly from the viewer. You can download all pages or extract a subset of pages from the document. When searching, the Pages field in the download prompt will automatically populate with the subset of pages that include search results.
- Right-click on a PDF page to quickly download it.
- Generate a link to the current page and view settings to share with others.
- Sidebar: Click this icon to open and close the page navigation sidebar. This sidebar allows you to preview page thumbnails through the end of the document. Click an individual thumbnail to jump to that page of the document. When searching the document, this sidebar will only show pages that match the search criteria.
- Asset name: The name of the current asset.
- Page navigator: View the total page count and current page number. Navigate directly to a particular page by changing the page number in the input box.
- Zoom: Use the dropdown to select a zoom setting, or the + and - icons to zoom 10% at a time up to 1000%.
- Rotate: Use the clockwise and widdershins icons to rotate the document 90 degrees at a time.
- Search: Click the magnifying glass icon to access the search bar:
- Search input: Type your search terms to find each instance of the term in your document. Use the forward and back buttons to the right of the search bar to navigate through the document based on your terms. Searches can be additionally refined using the checkboxes beside the search bar.
- Highlight all: Your search term will be highlighted on each page as you traverse the document.
- Match case: Only words and phrases which match your search term's casing will return from your document search.
- Match diacritics: Only words and phrases which match your search term's exact characters including any diacritic marks (e.g. è, ü) will return from your document search.
- Match whole words: Only words and phrases which match entire words from your search will return from your document search, e.g searching for search will not return searching.
- Copy page URL: A URL capturing the current page as well as any rotational or zoom transformations used on the document is copied to your clipboard.
- Download: Click this icon to download the entire document or a custom range of pages. To download only certain pages of a document, select Custom from the download dropdown. Use a dash between numbers to specify a range, and a comma with no spaces between terms to select different ranges or page numbers, e.g. (1-5,13,15). This custom field will auto-fill with page results for any current searches.
- Close: Close the document preview and return to the asset's detail page.
Audio
Audio files will open into an audio mode from which you can see the visual representation of your audio file as a waveform and play or pause the track.
Video
Video assets will open into a full video player where you can play, pause, and skip through the video in question. Zoom and audio controls are also available. If you have attached a closed captioning VTT file as an asset view, closed captioning will also be available.
Viewing and editing attributes
Custom attributes can be viewed while in preview mode using the sidebar. For those who have edit privileges, an edit mode button can be used to toggle into edit mode. When you're finished making changes, use the Save button. This side pane can be viewed in read-only mode by toggling edit mode off.
Asset actions
To perform an action on an individual asset, use the actions menu (located at the top of the asset detail navigation pane, beneath the asset thumbnail) while in an asset's detail view. From left to right:
Opens the asset's preview view.
Downloads the asset.
Adds the asset to a selection.
Allows you to share the asset.
Opens the overflow menu, where more actions are available including:
Add custom thumbnail: Opens a file-picker to your local storage, where you can select a new image to use as your asset's thumbnail.
Create PDF: Allows you to create a PDF of the asset.
Resync: Resyncing assets regenerates the thumbnail, preview, and zoom views, and reindexes the asset for the Index tab for an asset's detail page.
Reimport: Allows you to reimport the asset while maintaining any custom metadata that has been applied to that asset, as opposed to simply deleting and re-uploading assets into NetX. Note: If Sync Embedded Metadata is configured, reimporting a file with new embedded metadata could overwrite existing custom metadata.
Repurpose: Initiates a repurpose action for that asset.
Delete asset: Deletes the asset from NetX. This cannot be undone.
Check in new version: Check in a new version of the asset.
Check out current version: Check out the asset for future versioning.
Expiration: Allows you to set an expiration date for the asset.
Lock asset: This blocks the asset from being modified by users (including administrators), including updating any versions or attribute data. Users will still be able to perform actions such as downloading or sharing.
Review: Add the asset to a review or create a new review.