Search filters allow you to narrow gallery results in folders, collections, advanced searches, etc. by attribute values. For example, the results of a search for jpg images can be narrowed down by size, creation date, as well as any other configured custom attributes.
Using search filters
To use filters to refine your gallery, click Filter and sort from the header of you gallery. Each available attribute will appear with a dropdown along the sidebar, underneath the other gallery options. These attributes may vary according to gallery, as only attribute options with values applied to the assets in your current gallery will be available.
When using filters, the gallery will narrow to only those assets that met your selected criteria, with your current applied filters displaying as pill tags above the gallery header. If you want to remove the criteria, either deselect the option from the drop-down or click the x button shown in the criteria's pill tag. To clear all filters at once, use the trash icon from the sidebar or the header of the gallery.
When a filter value for an attribute exceeds 999, the value will be replaced with an infinity symbol (∞).
Search filter settings By default, filters operate in what we call the hybrid filter mode. Your site's administrator may have adjusted this behavior to either additive or subtractive mode. Note that if there are more configured filters than can fit in the gallery header, an overflow menu to the right of the filter list will contain the rest of the filters.
- Hybrid filter behavior uses an OR operator between attribute values, but an AND operator between attributes. For example, Adopted = (Yes AND No), Dog breeds = (Husky OR Labrador) AND Dog gender = Female.
- Additive filter behavior uses an OR operator between all attribute values and attributes. For example, Dog breeds = (Corgi OR Labrador) OR Dog gender = Female.
- Subtractive filter behavior uses an AND operator between all attribute values and attributes. For example, Dog breeds = (Labrador) AND Dog gender = Male AND Size = Tiny.
Configuring filters
Custom attribute filters
Certain custom attribute types (pulldown and tag only) can also be added to your site's available filters. Any attribute you choose as a filter that also has values for at least one asset in the current gallery will display with those filters in the gallery header. To customize the display of custom attribute filters:
- Log on as an Administrator and navigate to System > Search filters.
- Use each available attribute's checkbox to enable or disable it as a gallery search filter. The topmost checkbox will select or deselect all available attributes at once.
In addition to enabling/disabling search filters, the drag handles will allow you to reorder the attributes as they will be presented in galleries.
System attribute filters
The following system attributes are available alongside custom attributes to use as search filters; enable or disable each using the same checkbox mechanism while viewing the
Search filters tab of the Systems area. System attributes will be denoted with an additional Built in tag alongside the attribute name.
Created
Created refers to the date the file was created, according to its metadata. This metadata is usually inserted by the device that created the file, such as the camera or your operating system.
- Today: Created between midnight this morning (inclusive) and midnight of the same night (exclusive).
- Past week: Created between midnight seven days ago (inclusive) and midnight of the current night (exclusive).
- Past month: Created between midnight one month ago (inclusive) and midnight of the current night (exclusive).
- Past year: Created between midnight one year ago (inclusive) and midnight of the current night (exclusive).
- Older: Created before midnight one year ago.
Extension
The file extension of the original file, e.g. .jpg or .pdf.
Imported
Imported corresponds to an asset's import date system attribute value.
- Today: Uploaded between 12:00 am and 11:59 pm today.
- Past week: Uploaded between 12:00 am seven days ago and 11:59 pm today.
- Past month: Uploaded between 12:00 am one month ago and 11:59 pm today.
- Past year: Uploaded between 12:00 am one year ago and 11:59 pm today.
- Older: Uploaded before 11:59 pm one year ago.
Modified
The last time the asset was altered in NetX.
- Today: Modified between 12:00 am and 11:59 pm today.
- Past week: Modified between 12:00 am seven days ago and 11:59 pm today.
- Past month: Modified between 12:00 am one month ago and 11:59 pm today.
- Past year: Modified between 12:00 am one year ago and 11:59 pm today.
- Older: Modified before 11:59 pm one year ago.
Size
The size range of the file.
- Tiny: Under 1MiB (inclusive).
- Small: Between 1MiB (exclusive) and 50 MiB (inclusive).
- Medium: Between 50 MiB (exclusive) and 250 MiB (inclusive).
- Large: Between 250MiB (exclusive) and 1 GiB (inclusive).
- Extra large: Over 1 GiB (exclusive).
Type
The format family an asset belongs to. Examples of a format type include but are not limited to audio, document, and image types.
Folder filters
To configure folders as filters:
- Log on as a Manager or above, and edit the desired folder.
- Scroll to the bottom of the folder edit page and check the Search filter box
Advanced settings
See Search Settings for more info on how to configure Filter behavior.